Visitor Center Clerk - Oil, Gas, & Chemical

Position Overview

The primary focus of the Administrative Assistant role is to provide a wide range of administrative services to the Visitor Center at our GTPP project. To execute this role effectively, the assistant should be a proactive, flexible, adaptable, and self-motivated team player with a high degree of situational awareness, basic technical proficiencies, and an ability to work independently. 

This role continually requires a high degree of autonomy and collaboration within multiple projects and departments.  Administrators must be able to work effectively in complex and demanding EPC environments while upholding the company’s standards and values. They also must exhibit discretion when dealing with confidential matters for executives and consistently maintain a professional, approachable demeanor.

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District Overview

TIC-The Industrial Company is a subsidiary of Kiewit Corporation. TIC-Southern District is a business unit of TIC-The Industrial Company. Headquartered in The Woodlands, TX, TIC Southern builds major industrial projects in diversified markets throughout Texas, Oklahoma, Louisiana, Alabama, Mississippi, Florida, Georgia, South Carolina, North Carolina, Virginia, Kentucky, Tennessee, and Arkansas. Located in Houston, TX, TIC-Southern is seeking individuals who are open to regular relocation for career development opportunities and who desire job responsibilities in field operations ranging from project controls, craft management, safety, quality, and contract administration. A new employee’s initial work assignments complement their previous work experiences and education, allowing the new employee to make significant contributions to the project success. Individuals seeking employment with a company known for their financial stability, a broad range of specialized capabilities, commitment to people development, and an outstanding performance record will find employment with TIC-Southern to be fulfilling career choice, with long-term benefit. 

Location

This position will be based on our project site in Orange, TX.

Responsibilities

• •Provide administrative support to our Visitor Center. 
• Coordinate and arrange meetings, meeting invitations, reserving, and preparing facilities and resources, and arranging offsite meetings as requested, inclusive of ordering food/drinks for meetings as necessary
• Maintain contact lists and department calendars in Outlook.
• Manage and reconcile expense reports for meals, travel arrangements, teambuilding activities, and other expenditures.
• Maintain various logs, reports and templates.
• Maintain a working knowledge of standard software/technology (including I-Pad, etc.).
• Greet scheduled visitors and direct them to appropriate area or person.
• Assist managers with planning and scheduling of activities, as needed.
• Maintain and update distribution lists used for building, district and department communications
• Format technical documents, weekly and monthly reports, meeting notes, etc. as required.
• Be the main point of contact for all new hires and transfers coming into the group.

Qualifications

• Excellent communication skills (verbal and written).
• Must be fluent in English & Spanish. 
• Proficiency in Microsoft Office products including Word, Excel, Outlook, Teams, PowerPoint, and SharePoint.
• Experience and ability to navigate and adapt to various online platforms.
• Deadline-driven with a sense of urgency.
• Able to take direction and provide timely feedback on progress of tasks.
• Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills.
• Strong emotional intelligence and interpersonal skills.
• Excellent organizational and time management skills.
• Ability to multi-task and prioritize.
• Ability to work independently, as well as part of a team.

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