Scaffold Clerk/Administrative Coordinator-TICS-GTPP

Position Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

District Overview

TIC Southern. 

Location

Orange, TX

Responsibilities

• Edit and format correspondence, presentations, proposals, and reports
• Serve as a back-up to other office administrative staff
• Organize and schedule meetings and appointments, book meeting rooms, handle any special requests
• Coordinate travel itineraries and arrangements
• Process expense reports, invoices, and orders
• Perform clerical tasks including data entry, filing, photocopying, scanning, etc.
• Perform other administrative duties as required or assigned

Qualifications

• High School Diploma
• At least one year of experience as administrative assistant
• At least one year of meeting and event planning experience
• Be able to lift 15-20 pounds (office supplies, cases of paper)

Preferred Qualifications

• Highly flexible and able to work efficiently in a high-volume, deadline-driven environment
• Be highly organized with exceptional time management skills
• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance
• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars 
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes