Executive Assistant - Oil, Gas, & Chemical (OGC)

Position Overview

As an Executive Assistant you will be supporting the Project Director on Golden Triangle Project. you will work on a wide range of administrative services for key senior leadership. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. The role necessitates collaborating with multiple projects and departments and a successful candidate must be a capable communicator, fast learner, adept at managing multiple responsibilities and able to work collaboratively

District Overview

TIC-The Industrial Company is a subsidiary of Kiewit Corporation. TIC-Southern District is a business unit of TIC-The Industrial Company. Headquartered in The Woodlands, TX, TIC Southern builds major industrial projects in diversified markets throughout Texas, Oklahoma, Louisiana, Alabama, Mississippi, Florida, Georgia, South Carolina, North Carolina, Virginia, Kentucky, Tennessee, and Arkansas. Located in Houston, TX, TIC-Southern is seeking individuals who are open to regular relocation for career development opportunities and who desire job responsibilities in field operations ranging from project controls, craft management, safety, quality, and contract administration.

A new employee’s initial work assignments complement their previous work experiences and education, allowing the new employee to make significant contributions to the project success. Individuals seeking employment with a company known for their financial stability, a broad range of specialized capabilities, commitment to people development, and an outstanding performance record will find employment with TIC-Southern to be fulfilling career choice, with long-term benefit.

Location

This position is based on our project site in Orange, TX. 

Responsibilities

• Manage day to day administrative needs including: Coordination of department meetings and event, Type notes and create documentation, Prepare Monthly reports on budget and other activities, Arrange travel and handle expense reporting, Answer phone and relay messages in a timely manner, Support scheduling needs.
• Manage, develop and administrate department SharePoint/communication sites.
• Organize and maintain filing system (electronic and paper files) as needed to support office functions.
• Prepare metrics reports for management review.
• Assist with PowerPoint presentation preparation and documents for executive meetings.
• Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).
• Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.
• Support overall leadership needs
• Perform other tasks and duties required for this position.

Qualifications

• Minimum 3+ years of Executive or Sr. Administrative experience supporting multiple senior managers.
• Must be organized. This includes time management, being task-orientated, and setting and meeting deadlines.
• Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint
• Good attention to detail, with the ability to recognize discrepancies
• Ability to work extended hours as needed
• Team player with high energy, positive personality, and a proactive/go-getter approach. 
• Strong ethics that will reflect positively on the company
• Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of Kiewit
• A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills
• Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change
• Enjoys working with all levels of the organization and supporting a variety of needs
• Good listening skills
• Strong written, oral, presentation and visual communication skills.
• Bachelor’s Degree or equivalent experience preferred