Office Manager

Position Overview

The Office Manager at Kiewit MEC Transportation plays a critical role in supporting executive and team operations through high-level administrative coordination. This position is responsible for managing travel arrangements, expense submissions, and executive communications, while also overseeing office logistics including invoicing, purchase orders, and document management. The Office Manager will liaise with head office, coordinate meetings and team events, and ensure smooth day-to-day office functionality. Strong organizational, communication, and technical skills are essential to thrive in this dynamic and fast-paced environment.

District Overview

Mass. Electric Construction Company, a subsidiary of Kiewit Corporation, is an industry leader in transit and rail system construction and maintenance throughout the United States and Canada. We specialize in the installation of overhead contact systems, traction power substations, signaling and train control, communications and control centers. Our commitment is to hire the best people, train them for today's demands and offer opportunities for growth.  

Location

This position will be based at our corporate office in Oakville.  

Responsibilities

The Office Manager will support the team in the following areas:

• Booking travel, submitting expenses for executives, and acting as the main contact for executive inquiries 
• Tracking and submitting office/executive expenses, coding/submitting invoices, creating purchase orders, and ensuring timely payment 
• Liaising with the head office and coordinating meetings, team events, and socials 
• Scheduling annual/quarterly meetings, managing conference registrations, travel schedules, and social media posts 
• Scanning, copying, distributing documents, and managing cloud storage systems (SharePoint, OneDrive) 
• Setting up desks, computers, security passes, and proofreading/formatting presentations 
• Setting up AV for meetings, supporting virtual meetings, and guest arrangements 
• Handling incoming packages, mail, and managing office supplies and inventory 

Qualifications

• Relevant administrative experience 
• Excellent communication skills (verbal and written) and comfortable presenting 
• Excellent organizational and time management skills 
•  Ability to multi-task and prioritize 
• Detail-oriented with strong analytical skills 
• Ability to work well with others in all capacities within a corporate environment  
• Exceptional skills in Outlook, Microsoft Word, Excel & PowerPoint