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Admin Assistant in Quality - Ganotec

Location: 

Montreal, Quebec, CA Laval, Quebec, CA

Requisition ID: 131522 

Job Level: Mid Level 

Department: Quality 

Market: Industrial 

Employment Type: Full Time 

Position Overview

As a Administrative Support Professional, you will provide administrative support and assist with back-up support to the quality team. The successful candidate will have excellent computer skills, in-depth knowledge of Microsoft Suite as well as an ability to learn other programs and be highly organized. The Quality Assistant will report directly to the District Quality Manager.

District Overview

Ganotec is a full service, heavy industrial contractor serving the industrial sector across Canada. Ganotec typically self performs all major disciplines including, civil, structural steel erection, heavy mechanical equipment installation, process piping and electrical / instrumentation and controls. We conduct our business through a variety of commercial contract styles including full turnkey, EPC, design build, T&M and conventional discipline packages. We have always been a strong proponent of “partnering”, working in collaboration with owners, major equipment suppliers and engineers at the early stages of the project development phase to allow for a more cost-effective execution strategy for the project. Ganotec continues to position ourselves towards the future, constantly seeking growth opportunities yet never losing sight of what has made the company so successful.

Location

This position is based in Pointe-aux-Trembles, Quebec.

Responsibilities

  • Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
  • Collaborating with and supporting team members, working on key projects and initiatives
  • Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
  • Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
  • Managing key expense reports, invoicing and purchasing card transactions
  • Tracking budgets and preparing related reports for team and company use
  • Tracking staff certifications / renewals needed
  • Schedule and manage the District Quality Manager's calendar as needed
  • Managing and scheduling inter-group and cross-company meetings involving department staff
  • Assist with internal Quality audits
  • Updating forms, manuals, and internal documents and binders
     

Qualifications

  • Prior administrative support experience required
  • A bachelor's or associate’s degree related to the role preferred
  • Strong written and verbal communication skills in French and in English
  • Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong computer skills and ability to learn new software/programs (e.g. SharePoint, PowerBi)
  • Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
  • Previous track record of successfully meeting deadlines and project expectations
  • Ability to work with people at all levels of the organization, including senior leadership, as needed
  • Outstanding attention to detail and strong organizational skills
  • Ability to maintain strict confidence of important, sensitive information and materials
  • Enthusiastic team player with an interest in helping the team stay connected and working effectively together
     

Additional Requirements:

  • Absent an approved exemption, due to federal, state, local, provincial and/or client-requirements, this position may require an individual to be fully vaccinated by a Health Canada-approved or authorized COVID-19 vaccine or undergo weekly testing upon hire and as a condition of continued employment.
     

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.


As a full-service, heavy industrial contractor, we’ve earned an industry-wide reputation for sticking to our high standards in everything we do. 

We believe in the benefits of investing in our people. Around here, learning and improving go hand-in-hand with going to work each day. You’ll constantly increase your knowledge, sharpen your skills and gain new experiences. 

If you're ready for a career that can take you places, look no further. 

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.


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