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Project Administrative Assistant - Payroll / Onboarding

Location: 

Vallejo, CA, US Concord, CA, US Richmond, CA, US Fairfield, CA, US

Requisition ID: 153199 

Job Level: Mid Level 

Home District/Group: Cherne District 

Department: Business Management 

Market: OGC 

Employment Type: Full Time 

Position Overview

As a Administrative Support Professional, you will provide day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication), collaborate with and support team members, and work on key projects and initiatives. 

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. 

District Overview

Cherne Contracting is one of Kiewit’s oldest districts. Founded in 1916. Cherne is a valuable part of Kiewit and is well known for safety and quality of execution in amazing projects within the oil, gas and chemical sectors. Alone and with other Kiewit districts through internal joint ventures, Cherne not only provides challenges but the stability and career development opportunities expected in a world-class multi-billion-dollar organization. 

Location

This position is based at the P66 Rodeo project site in Rodeo, CA.

Responsibilities

  • Input and process payroll on a daily basis for craft and staff employees for the project site in Rodeo, CA.
  • Prepare and generate payroll-related reports as required.
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.  
  • Work closely with the jobsite contact(s), corporate payroll, and the tax department to ensure payroll transactions are processed accurately and in accordance with government agencies and internal policies.
  • Process formalities for new employees and terminations. 
  • Issue employee paychecks and statements of earnings and deductions.
  • Coordinate craft onboarding scheduling and paperwork
  • Assist with related special projects as needed.
     

Qualifications

  • High School Diploma/GED
  • Strong organizational skills to sort and handle an abundance of timecards
  • Basic computer knowledge, data entry skills, and experience with Microsoft Office (Word and Excel) 
  • Prior SAP or other payroll/timekeeping system knowledge preferred
  • Willingness and ability to work more than eight (8) hours per day when necessary 
  • Possess excellent interpersonal and communication skills 

#LI-DG4

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
•    FIELD ROLES ONLY May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll work on at Cherne. With mechanical and heavy industrial projects across North America, you’ll be challenged and have more opportunities to grow from Day One.

At Cherne, you'll develop multidiscipline capabilities to grow your knowledge of self-performed construction services in areas like equipment, civil/structural, electrical, instrumentation and insulation work, in addition to the core mechanical services— all while helping people across the globe live better.

If you're looking for a career that can take you places, look no further.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, paid parental and maternity leave, and generous paid time off.


Nearest Major Market: Napa

Job Segment: Payroll, Secretary, Data Entry, Administrative Assistant, Engineer, Finance, Administrative, Engineering