Office Administrator

Position Overview

As a Receptionist in our Hamilton, ON office, you will play a pivotal role in supporting our team with office administration tasks. Your responsibilities will include maintaining office systems, managing supplies, document organization, handling office clerical duties, and providing support services. Additionally, you will be responsible for printing, mail distribution, expense reporting, greeting visitors, answering phones, and assisting with various assigned tasks to ensure the smooth operation of the office.

District Overview

McNally Tunneling Corporation, a subsidiary of Weeks Marine Inc., is a heavy/civil construction company that specializes in large diameter tunneling and underground construction. McNally has been successfully completing projects throughout the United States ranging in cost from $350,000 to $200+Mil since the company was formed in 1988.

Location

This position will be based out of our DHO in Hamilton, ON. 

Responsibilities

• The receptionist serves as the initial point of contact for everyone entering the facility

• Responsibilities include greeting visitors, answering telephones and directing calls to appropriate party, and assisting with general administrative support functions of the facility

• Reconcile expenses accurately to maintain financial records

• Coordinate and book travel arrangements for team members

• Manage and replenish office supplies, and maintain breakroom facilities

• Provide notary services when required

• Schedule and organize meetings and appointments

• Assist in the execution of special projects as assigned

Qualifications

• Minimum of 2 years of relevant administrative experience

• Possession of a valid Driver’s License

• Proven expertise in supply management and inventory control

• Strong organizational and multitasking abilities

• Track record of effectively managing budget expenses

• Proficiency in generating reports and maintaining records

• Exceptional attention to detail

• Outstanding customer service skills and a positive attitude

• Professional phone etiquette

• Advanced skills in Microsoft Word, Excel, and PowerPoint

• Ability to handle multiple projects concurrently

• Demonstrated capability to work well with diverse personalities