Administrative Coordinator - Equipment Yard

Position Overview

As an Administrative Coordinator at our Equipment Yard, your primary role will be to support the yard team stay organized, prepared, and well-equipped for their ever-changing schedule and the vast array of responsibilities. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Candidate must enjoy working independently with strong attention to detail and a can-do positive attitude. Continually requires a high degree of professionalism and business presence.

District Overview

McNally Construction Inc., a subsidiary of Weeks Marine Inc., is a heavy/civil construction company that specializes tunneling and marine construction. McNally has been successfully completing projects throughout Canada ranging in cost from $350,000 to $400+Mil.

Location

This position is located on site at our Belleville Equipment Yard in Belleville, ON.

Responsibilities

• Complete a broad variety of administrative tasks including composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications and presentations
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.   
• Support with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
• Keep the office running smoothly, and provide support  to various departments 
• Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures. 
• Assist with documents and plans using Office 365 (Outlook, Word, Excel, and PowerPoint, etc.) including drafting and/or proofreading.
 

Qualifications

• Excellent communication skills (verbal and written) and comfortable presenting
• Minimum of 1 year of experience in a professional setting. Experience in the construction industry is an asset.
• Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint
• Experience and ability to navigate and adapt to various online platforms 
• Experience working with modern technologies such as SharePoint, video conferencing, etc. 
• Deadline-driven with a sense of urgency
• Able to take direction and provide timely feedback on progress of tasks
• Exceptional attention to detail, organized, ability to recognize discrepancies and active listening skills
• Strong emotional intelligence and interpersonal skills
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Ability to work independently, as well as part of a team
• Strong professional interpersonal, written and verbal communication skills

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