Billing Specialist - Accounts Receivable

Position Overview

AERO Automatic Sprinkler Company, a subsidiary of Kiewit, has been in business for over 38 years, saving lives, protecting people and their property.  We design, fabricate, install, inspect and service Fire Suppression systems and have grown to be one of the largest Fire Protection contractors in the Southwest.  

We are looking for an individual well versed in accounts receivable to add to our team in Phoenix. In this role you will generate contract billings for construction and installation work that we perform.  These are complex, large contracts for a wide range of clients that range from office complexes, multi-story hospitals, storage warehouses, sports stadiums/arenas, apartments and high-rise hotels.  In addition, you will be responsible for making collection calls (via phone calls, emails, or letters) to ensure the company is paid in a timely manner.  We offer long term stability with our strong financials, a great backlog of work and excellent benefits.  If you are at the beginning of your career, with just a few years of accounts receivable under your belt and want to grow your skills in this area, we would love to talk with you!  We are the best at what we do and are looking for more great people to join our team in Phoenix!  

District Overview

A subsidiary of Kiewit Corporation, Aero Automatic Sprinkler Company is one of the Southwest’s largest and most-respected fire protection contractors.  With its roots in Phoenix, AZ, Aero also operates through branch offices in California and Colorado.  Aero offers complete services for all construction market types and any size project as well as complete testing and maintenance services.   

Location

This position is based in our office at 21605 N. Central Avenue, Phoenix AZ.  (This is not remote or hybrid).  Relocation is not offered for this position.  

Responsibilities

• Perform bookkeeping work (accounts receivable), including posting data, filing construction liens, & maintaining records concerning costs of goods or services or the shipment of goods.  
• Verify accuracy of billing data and revise any errors.  
• Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.  
• Prepare billing documents, credit forms and other related documents using computer software. 
• Resolve discrepancies in accounting records.  
• Answer mail & telephone inquiries from internal stakeholders and customers regarding invoices. Contact business customers by phone, email, or mail to obtain or relay account information and obtain payments if delinquent.  
• Review documents such as work orders, construction liens, or contracts to compute fees or charges due to be paid.  
• Keep records of invoices and support documents.  
• Consult sources such as rate books, manuals, company representatives, or internet to determine specific charges or information such as regulations, contract specifications, or government tax information.  

Qualifications

• High School Graduate or GED required.  Additional education in bookkeeping/Accounting highly desired
• Must have a minimum of 2+ years of experience in contract billing accounting functions
• High level of aptitude with Microsoft Office products, such as Word and Outlook.  Aptitude with Billing software is required.  
• Highly motivated and self-directed; initiative and a sense of urgency to get things done
• Excellent organization and time management skills; ability to develop specific goals and plans to prioritize, organize, and accomplish assigned work
• Excellent communication skills, customer service and collaboration skills; ability to connect and build relationships with others inside and outside the organization, including effectively performing collections on behalf of the company
• Ability to work with a high degree of accuracy with minimal supervision in a high volume, fast paced environment
• Preferred Qualifications: 
• Experience working with construction contract billing documents (standard AIA documents – schedule of values, Lien waivers & Preliminary notices)
• Experience with construction billing programs which could include Spectrum, Textura, GC Pay, Procore or similar software

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